RIA Registrar was invauable to my firm during a recent manadatory audit with the Oklahoma Department of Securities. In fact, the Securities department deals directly with RIA Registrar rather than me because RIA Registrar has proven to be efficient and thorough in maintaining my firm's compliance and has gained the respect of the regulators here with their knowledge of our state's laws.

RIA Registrar provides a monthly compliance calendar and webinars which are a very useful ongoing tool that ensures I keep my firm compliant with the law. Furthermore, they are responsive to all questions I have had, and are always easy to reach by phone or email.

- Carrie B., Oklahoma
Contact Us

RIA Registrar

4570 Churchill St, Ste 100
Shoreview, Minnesota 55126
Tel (800) 441-1219
Fax (651) 379-8048
Email Us

RIA Maintenance Program RIA Program Overview

The RIA Maintenance Program offers ongoing compliance for fiduciary training, marketing media, record keeping, and state/SEC statutes and regulations. We provide the tools to ensure you are compliant with the law.

Maintenance

Customize RIA documents with firm logo

Serve as storage document library for all filings and written agreements

Service Bureau for your IARD/CRD account

Administer updates as required or requested for:

  • ADV I, ADV II, Schedule F
  • Business Continuity Plan
  • U4
  • Annual Financial Disclosures
  • Client Agreements
  • Annual Offerings
  • Compliance Manual
  • Annual Renewal
  • Privacy Policy
  • Code of Ethics
  • Solicitor Arrangements

Books and Record Keeping

Support to ensure proper compliance and retention of all necessary paperwork and documentation which includes:

  • Financial Records
  • Administrative Records
  • Client Records
  • Compliance Records
  • Form ADV

Marketing Media Review

Review any and all marketing media. Marketing media is reviewed with commentary using the guidelines of SEC advertising rules, and also any applicable state regulations. As a matter of firm policy, advertisements must be truthful and accurate and any advertising that is misleading, fraudulent, deceptive and/or manipulative is prohibited. All advertising and marketing materials must be consistent with the fees and services as described in the firm’s current Form ADV. The determination of misleading or false statements is generally judged against a standard of fair and accurate disclosure in keeping with the fiduciary nature of the advisor-client relationship. This review includes but is not limited to the following:

  • Business Cards
  • Letterhead
  • Seminars
  • Direct Mail
  • Newsletters
  • Web Sites
  • Client Correspondence

Compliance Calendar

Provide a monthly compliance calendar to include reminders on keeping required books and records up to date. This includes but is not limited to the following:

  • Compliance Manual review and signoff
  • ADV/Code of Ethics Offering
  • Privacy Policy delivery
  • Personal Securities Holdings
  • Quarterly Securities Transactions
  • Monthly webinar training on 206(4)-7 review, including a checklist for your files

Training and Education

Training and education to provide you with the essential tools necessary to perform a comprehensive review of your policies and procedures which includes the following:

  • Webinar Training 206(4)-7 Review: Monthly webinar training and corresponding checklist to document review of your supervisory procedures.
  • Mock Audit: Conduct a mock SEC examination of your investment advisor. Visit your investment advisor’s primary office for two days. Conduct interviews of key personnel and principals of your investment advisor. Review a sampling of the investment advisory documents likely to be requested by the SEC. Prepare a written report of findings.
  • Audit Preparation/Audit Completion: Review state/SEC required documents requested for an audit or state examination. Provide checklist of necessary books and records requirements. Serve as a resource during the audit/examination and provide assistance to include dialogue with the examiner as necessary until all deficiencies are satisfied.
  • Compliance Training: Chief Compliance Officer and affiliated IAR training to comply with your firm's supervisory procedures. Conducted through on-site visits, telephone or webinars.
  • Annual Compliance Review: Annual assessment of firm’s Code of Conduct and supervisory policies and procedures. Documented findings and written action plan for deficiencies. Conducted through on-site visits, telephone or webinars.

*Onsite fees are in addition to assessed maintenance fees for affiliated RIA firms.